Corporate Compliance

In today’s world of corporate transparency and accountability, every business or public agency is required to establish a high reputation for ethical behavior and fair dealing. As a consequence, one of the greatest assets owned by any organisation is the trust and confidence of its staff, clients, suppliers, competitors, and the general public.

Any organisation can only achieve an enviable reputation through adherence to principles which serve as the fundamental basis of ethical standards and values. These principles will remain the "building blocks" of successful business and include:

• Honesty
• Integrity
• Communication:
• Transparency
• Mutual Respect:

Many routine and common activities within an organisation can often lead to compromising questions being raised during times of challenge or perceived failure. This is the time when a robust and complete records management system will support your business, your business activities, your decisions and how they were made. Some of the types of issues that may arise include (but are not limited to:)  

• Conflict of Interest
• Gifts and Gratuities
• Accuracy of Company Records
• General payments including personal expenses, ATO obligations etc;
• Marketing Practices
• Truthful Reporting of Information
• Occupational Health & Safety
• Political Activity
• Privacy and Confidentiality
• Relationships With Customers, Suppliers and Contractors
• Payments To Government Officials or Employees
• Fraud  

To maintain your ethics and principles, processes which are robust, transparent and visible must be established and maintained. Your records management functions are an integral component of this corporate compliance culture which can not only provide a monitoring and compliance mechanism, but will also provide you an audit trail and a demonstrated commitment to monitoring, tracking and identifying any activity which contravenes your corporate governance compliance standards.

A fundamental principle of all Management is their committed to establishing effective programs to ensure corporate compliance. All employees have a duty to understand and comply with legislative and regulatory controls which impact the performance of their jobs, and supervisors have the responsibility of ensuring that all employees who report to them are given the necessary information to be aware of and comply with such legal requirements.

Companies or government agencies who do not adequately manage their corporate governance requirements through adequate records management controls can put their organisation, its people and its products and services at substantial risk.

Records Solutions have extensive experience in this line of work and are able to assist you with reviewing your existing systems or determining your requirements to establish and manage your records management functions to meet your corporate compliance obligations. 

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